· Please provide all external links with your files. This includes all clip art, photos, illustrations, etc. not created in your page layout program.

· Please provide all font files (including Postscript, True Type, Open Type, etc) and do not assume that we have your typefaces on file. Check the fonts section of this guide for more information.

· You MUST use the “Pack & Go” function of the program to send us your files. It is found under the “File” menu. Choose the “Take to a Commercial Provider” option and follow the prompts. If you are using Publisher 2007 or older this will produce three files, all we really need is packed01.puz. If you have Publisher 2007 with the PDF/XML plug-in installed or Publisher 2010, then the “Take to a Commercial Provider” function will produce a Press Ready PDF inside a .zip file. This is acceptable to provide but be aware that if corrections or changes are needed, you will have to make them and provide a new file. unless you also send the Publisher file and all external links.

· Send in a full-size, full color print out of the final version of your file. If you are submitting your file electronically, please send a PDF.

· Do not send entire font or clip-art library disks.

· If you received a quote from us, please make sure your file matches any specs you provided. If the final files differ from your original specs, please note any changes.

· Make sure your file works before sending it to us. If you are having problems with it (i.e. your images are not printing right), please call us before sending it in. We are more than happy to help you fix the problem spots and if we know about it ahead of time it prevents production delays.

· Do not copy and paste elements from one program to another; such objects are often low resolution and generally cannot be properly color separated. For instance, if you’ve created a logo in Illustrator, export it as a separate graphic (i.e. EPS, TIF, JPEG, etc) and place it into your page layout program using an import filter. For more information, please refer to the file types section of this guide.

· Keep a copy of all your files on your computer.

· Only send us files used in your job and make sure the names correspond to files used in your document.


· When importing external links, always go through the “Place” dialogue box rather than copying and pasting; we typically cannot edit embedded graphics.

· Embedded charts, clipart and photos may not be usable. Please supply any external files used in your document as separate items on your disk.

· Make sure your raster images have adequate resolution. See the Photoshop section for more information.

· If you rename graphics for any reason, re-import them into your page layout program before sending us your job. Make sure graphic names are not identical to avoid mistakes.


· Most monitors and desktop printers are uncalibrated and therefore the color you see on your screen is not necessarily what you’ll get in the final output. Use materials such as the Pantone Matching System books or the Postscript Process Color Guide to get a better idea of the color.

· Be aware when using Publisher, even though the program seems to let you layout a job in two color, it doesn’t generally separate successfully as two colors. We may end up having to either print the Publisher file as a four color job or rebuild it in another, higher level, graphics program in order to achieve two color printing.


· Check header and footer items for alignment. If possible, put recurring graphic elements (page numbers, bars, etc) on the master pages to ensure consistency throughout your project.

· Set up bleeds correctly. The image should extend off the edge of the document by at least 1/8 inch.

· Be sure that margins and panels are set up correctly.

· Make sure you take into account margin space needed for binding.


· Use style sheets to ensure consistency of font styles throughout your project.

· If you use the control palette for bolding or italicizing your fonts, make sure there is an appropriate font file (see the font section for more information).

· Be careful of excessive tracking or kerning; stick with kerning values of 3 or less.

Please check all guides prior to sending us your projects to ensure that your files are properly prepared.